Admin Coordinator

**The duties and responsibilities of the Admin Coordinator will include, but not limited to:** Programme Administration, Capacity Building Operations and Oversight * Coordinate administrative, logistical, and operational support for programme implementation activities, training sessions, meetings, and events. * Manage and monitor integrated training calendars across programmes, funders, and private clients. * Coordinate travel arrangements, venue bookings, catering, attendance tracking, and event logistics. * Serve as the Learner Management Information System (LMIS) Super User, overseeing learner enrolments, course creation, reporting, and user support. * Monitor and maintain learner records and training data, ensuring accuracy and compliance. * Support accreditation, quality assurance, and standard operating procedure (SOP) requirements. * Prepare reports, meeting minutes, correspondence, and administrative documentation. * Maintain organised filing systems and programme records. * Provide guidance and support to Programme Administrators. Finance Administration * Support programme and finance teams with payment administration in accordance with NACOSA policies and procedures. * Prepare accurate payment packs and ensure timely submission for processing. * Track payments and distribute proof of payment to suppliers. * Assist with reconciliation processes and expenditure verification. Procurement Administration * Support procurement activities for programme materials, office supplies, and service providers. * Assist with supplier registration, quotations, purchase orders, invoices, and supporting documentation. * Ensure procurement processes comply with NACOSA policies and procedures. Monitoring, Evaluation and Reporting * Generate and analyse monthly reports from the LMIS database. * Compile consolidated management reports and present findings to programme management. * Monitor training completion and compliance with operational procedures. * Prepare regular and ad hoc reports as required. Stakeholder Engagement * Maintain professional relationships with programme staff, learners, facilitators, vendors, and external stakeholders. * Respond promptly to enquiries and provide administrative support. * Support website shop administration and stakeholder communication processes. * Collaborate across teams to ensure effective programme implementation. People Management * Provide leadership, support, and oversight to Administrative Assistants and Drivers. * Promote a positive, high\-performing, and values\-driven work environment. * Support performance management, staff development, onboarding, recruitment, and attendance management processes. * Assist with HR\-related administrative functions as required. Ad Hoc Support * Provide administrative support on special projects and departmental initiatives. * Draft professional correspondence and reports. * Act as a stand\-in for colleagues or supervisors when required * Diploma or Degree in Office...