Maintenance Co-ordinator

**Job Reference Number:** SI\-983 **Department:** Prop \- R\&M : Repairs \& Maintenance **Business Unit:** **Industry:** Admin/Office Support **Job Type:** Permanent **Positions Available:** 1 **Salary:** Market Related Sibaya provides a uniquely exciting and memorable gaming and entertainment experience, we are a passionate Team that takes pride in everything we do Sibaya is looking for a Maintenance administrator to provide administrative and general support to the department to ensure the seamless implementation. ##### **Job Description** **Main Purpose of the job:** To provide administrative and general support to the department to ensure the seamless implementation and consistent delivery of services provided by the department to all clients and stakeholders. **Duties and responsibilities include:** * Provide administrative support to the maintenance office (including e\-mails, mail and telephone) * Allocate and reconcile supplier invoices correctly and resolve all queries * Submit expense claims to the Finance department as per company policy and procedures. * Monitor staff leave as per department norms and company policy. * Capturing staff rostering into the system and distribution and communication of rostering schedules * Order stationery, paper and other consumables (as per company procedures), ensuring availability on demand. * Develop a filing system (including records and reports) that enables others in the department to be able to access required documents * Store confidential documents for safekeeping * Troubleshoot and resolve first line queries with assigned clients, vendors, etc. Coordinate the flow of paper and electronic documents to the appropriate parties, Complete reports / minutes/ presentations / departmental documents and distribute to relevant parties * Follow through on outstanding issues and action lists from minutes Liaise with travel service providers to co\-ordinate travel, car and accommodation, Arrangements * Send out meeting invitations in advance (within reasonable time to accommodate delegates). * Complete and distribute agenda and minutes timeously * Book meeting venues according to meeting requirements – number of people, equipment, times, access to floor, accessibility, refreshments, and time frames. * Co\-ordinate required equipment and ensure all in working order e.g. Air Conditioning, Laptop, Proxima etc. * Arrange catering in line with RSVP’s and dietary requirements of the attendees * Planning is short\-term in nature, typically daily. * Always Follow laid\-down policies and procedures;Manage one's time and resources to ensure that objectives are achieved effectively and on time; * Deal efficiently with work volumes while remaining focused on risk issues; Short to medium term planning of own development to obtain skills, expertise, competencies, etc. ##### **Job Requirements** **Minimum requirements (Education and Experience)** * Grade 12 * Secretarial Diploma / Degree in Supply Chain Management is an...