Administrator

Please indicate your address as your Subject line e,g Pretoria North/ Pretoria West. Candidates residing in PTA North/Pretoria West is preferred. Key Responsibilities 1\. Travel and Project Administration * Coordinate and arrange travel, accommodation, and logistics for project teams. * Prepare travel schedules and supporting documentation. * Compile and submit travel\-related expenses and reconciliations to management. * Maintain records of travel expenditures and approvals. 2\. Payroll and Wage Administration * Prepare monthly wage and salary information for submission to payroll. * Verify employee attendance records, overtime, leave, and timesheets. * Ensure payroll information is accurate and submitted within required deadlines. * Maintain confidential employee payroll records. 3\. Human Resources Administration * Manage employee leave records and leave balances. * Coordinate employee onboarding and personnel documentation. * Act as liaison between the company and external Human Resources service providers. * Coordinate disciplinary processes and hearings. * Maintain disciplinary records and ensure compliance with labour legislation. * Assist management with employee performance and personnel matters. 4\. Compliance and Management Systems * Maintain the company's compliance profile and management systems. * Ensure company procedures, policies, registrations, certifications, and records remain current and valid. * Monitor document expiry dates and provide advance notifications to management. * Coordinate updates to company procedures, risk assessments, safe work procedures, and compliance documentation. * Ensure contractual obligations and service level agreements are properly administered and maintained. * Assist management in maintaining company reputation, compliance standards, and operational excellence. 5\. Legal and Regulatory Administration * Maintain and update the company's legal and statutory files. * Monitor compliance requirements and ensure all supporting documentation remains current. * Maintain records relating to: * VAT compliance * SARS registrations and compliance * Compensation Fund documentation * Central Supplier Database (CSD) * B\-BBEE documentation * Contractor and subcontractor compliance records * Company registrations and statutory documents * Coordinate submissions and renewals where required. 6\. Meeting Coordination and Administration * Schedule and coordinate weekly management meetings. * Chair management meetings when required. * Prepare meeting agendas and distribute supporting documentation. * Record and distribute meeting minutes. * Track action items and follow up with responsible parties to ensure completion of assigned tasks. 7\. Financial Administration and Bookkeeping Support * Prepare quotations and invoices. * Maintain invoice and quotation registers. * Assist with bookkeeping and financial administration functions. * Monitor debtor and creditor records. * Maintain financial filing systems and...